PUBLIC RECORDS SPECIALIST

Company: State of Utah
Location: Salt Lake City
Posted on: October 27, 2024

Job Description:

PUBLIC RECORDS SPECIALISTThe Office of the Lieutenant Governor oversees notaries public for the State of Utah. The office is also responsible for processing public records requests as provided in the Government Records Access and Management Act (GRAMA). The office is also responsible for correctly archiving publicly recorded documents as state code requires.The Office is looking for a dedicated individual to serve as its public records specialist. This position is responsible for all processes concerning public records and documents in our office. This individual will oversee all notary applications and work with the office manager regarding notary administration. The position will work with individuals who make GRAMA requests to ensure that the requests they make are responded to in a timely and lawful manner,as well as oversee the process for the archiving of public documents. This individual will also work daily with constituents requiring assistance in matters related to document authentication and general office assistance as needed.POSITION RESPONSIBILITIES (Subject to change depending on the needs of the office)Maintain the public notary website and process applications received for new and renewing notariesInvestigate notary complaints and issue warnings as neededOversee all GRAMA requests sent from constituents and organizationsOversee the process for archiving all public documents in the office as neededAssist with the document authentication process at the front deskAssist others in the office as neededAnswer phone callsPREFERRED QUALIFICATIONSBachelor s Degree or equivalent experienceProven experience working in a professional office environmentExcellent communication skills both written and verbal with the ability to simplify and explain complex and technical conceptsIntermediate to advanced skills in Microsoft Office Products such as Word,Excel,and PowerPointIntermediate to advanced skills in Adobe AcrobatAbility to deal with people in a manner that shows sensitivity,tact,and professionalismAbility to organize,multitask,prioritize,and work under pressureWhy You Should Join Our TeamThe Lieutenant Governor's Office supports the pursuit of professional growth and development through a culture that encourages great employees,great attitudes,and teamwork. We offer a competitive benefits package--clickhereto view a summary of the benefits offered. We are a small office staffed with an excellent team that supports the Governor and all state agencies.

Keywords: State of Utah, West Jordan , PUBLIC RECORDS SPECIALIST, Other , Salt Lake City, Utah